There are many reasons for which many business organizations hesitate to upgrade to VoIP phone systems. Some business owners think that partnering with VoIP providers is a very expensive and time-consuming process. Some others assume that because it is a newer technology, it is very difficult to set up and deploy. You can get started with business phone systems in a couple of minutes. Yet another common thought is that VoIP technology needs a lot of new hardware. Let's see whether this is true or not:
Business phone systems - minimum requirements
Most of the business VoIP services offer a lot more features for their customers. There are three essential things you need for hosted VoIP. The first one is a good internet connection. The second you need is a trusted business VoIP provider and the last one is a device to make calls with. The device can be anything such as:
- A desktop with a headset and microphone
- A smartphone with a business VoIP app
- Deskphone which is SIP compatible
- A regular landline phone with ATP (Analog telephone adaptor)
Most of the business organizations do pay for good internet connections as part of their normal workflows. One can easily sign up with a business VoIP provider through its dedicated website. The only hardware you need is any device for making calls.
Before moving to buy various hardware for VoIP, you need to consider your existing infrastructure. Some businesses may need to replace or upgrade parts of its network equipment to effectively use VoIP. That is you need not have to go before equipment specifically for VoIP, but you need to upgrade your network infrastructure to keep pace with your VoIP provider and the system.
For the current time, your business needs are satisfied with the network connections you have. But think of a situation when hundreds of calls have to be handled at the same time. That's the time when you have to think of upgrading your infrastructure.
Another common occurrence is having to replace older equipment such as routers and security hardware. You may think why do you need to replace older equipment if it is working well! While the hardware itself may function properly, it may not be equipped to handle VoIP calls.
Hardware requirements for hosted VoIP systems
SIP compatible desk phones
They are the most commonly used devices in the business world. They look same as the normal phones but they work with VoIP protocols. They are available in many variants and brands, depending upon your needs you can choose the best among them.
Smartphone with VoIP app.
With VoIP apps, you don't have to buy separate desk phones for each employee. Employees can receive business calls even from their mobile using VoIP apps. If you have people who travel frequently for work, they can use their business or personal phone with mobile VoIP apps. You can download the apps from your VoIP provider's website and these apps are are generally free as they are part of your service.
Computers with headset and microphone.
Another option to make and receive VoIP calls is using computers with headset and microphone. Employees who spend all their time in front of a computer such as a desktop or a laptop might actually prefer this option. Your employees never have to miss a call since users can connect multiple devices to a single VoIP number.
Landline with ATA
If you have a perfectly functioning land phone and you don't have to replace them since you have upgraded to VoIP, you can get Analog telephone adaptors that function as an interface between analog landlines and digital VoIP services. But, this is likely to be a temporary measure. Most businesses replace landlines with desk phones as the older equipment stops working.
If you are thinking to upgrade to business phone systems, partner with UK's leading business VoIP providers www.menetalk.com.