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VoIP in the Office: The Four Major Impacts

VoIP services are slowly gaining traction in the business environment, especially in small- or medium-sized businesses. This technology allows for IP-based communication between users on the internet, so it differs from traditional telephony systems because of this change.

VoIP is changing office culture by allowing employees to stay connected with their co-workers via any IP-capable device. Facilitating the business environment, features are offered that enhance worker productivity by providing greater mobility of voice communications, customization of phone services with assigned numbers, call routing capabilities for calls within the organization, more control over which workers have access to the system and how they use it, plus there is better cost control by maximizing workforce efficiency and providing greater flexibility, and it is simpler to manage.

VoIP has allowed for significant changes in the way office space is designed. While traditional telephony sent all calls through a central hub, VoIP can send calls directly to the person that needs them. This allows workers to select their own number when working out of an office or mobile, meaning those calls will follow them from location to location.

In addition, some VoIP systems can redirect phone calls from one number to another when the first number becomes unavailable. For instance, when a freelancer’s cell phone is no longer in service or busy when an incoming call or voicemail is received, it can be forwarded directly to the freelancer’s home phone number. This allows for better reception of incoming calls.

On the other hand, VoIP has made it possible for workers to have multiple numbers in different geographic locations or divisions where they are not based. For instance, callers dialing the main company number can be forwarded to mobile phones when employees are away from their desks. Generally, VoIP allows for a worker to have a number assigned by the company and a personal number.

VoIP is changing how employees interact with their supervisors, co-workers and clients. The availability of multiple numbers means that workers can be reached from different areas with ease, or at specific times when they are working from home rather than the office.

Additionally, workers can have their own personal voicemail message that reflects their name or different area code if they are not based in the main office location. This is important because it shows professionalism and helps to build up a reputation for being reliable.

For instance, freelancers can choose to have personalized voice messaging tailored to meet the requirements of different clients. For instance, a message will differ when an employee is away from their desk and does not want to be disturbed.

This means that co-workers know who they are calling, while clients can also hear a customized greeting that reflects the freelancer’s name and company. Providing a professional personalized voice mail service helps maintain client relations.

On the other hand, co-workers can use their own personal voicemail message to build up a professional rapport with suppliers or customers. For instance, if one worker is away from their desk and an incoming call goes through to voicemail, the client hears them introduce themselves followed by their location before asking how they can be reached.

It is also important to communicate with supervisors when changing phone numbers or voicemail messages because this could affect workflow and business operations.

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